The Support of Men and their Families with Protate Cancer

Constitution

Kettering & District Prostate Cancer Support Group
Constitution

  1. Income
    Due to being an unregistered charity our group’s annual income will not exceed £5,000.
  2. Aims
    Understanding, support and friendship for men, and their carers, with prostate cancer, wherever in their cancer journey.
  3. Committee
    a) The group shall be managed by a committee who are appointed at the Annual General Meeting (AGM) of the group.
    b) Each committee member will seek reappointment after three years’ service, if they so choose.
    c) The committee should consist of a minimum of five members.
    d) The committee members will choose the key positions of Chair, Vice Chair, Treasurer and Secretary.
    e) Where possible the committee should consist of the four officers and five additional members.
    f) Our urology nurses are automatically considered to be committee members.
  4. Carrying out the Group’s Purposes
    In order to carry out the group’s purposes, the committee have the power to:
    a) do anything which is lawful and necessary to achieve the purposes
    b) raise funds, receive donations apply funds to carry out the work of the charity
    c) co-operate with and support other groups and charities with similar purposes
  5. Membership
    a) Is open to all with a connection to Prostate cancer.
    b) The committee will keep an up-to-date membership list.
    c) The committee may remove a person’s membership if they believe it is in the best interests of the charity. The member has the right to be heard by the committee before the decision is made and can be accompanied by a friend.
    d) Members are those who have paid a minimum of £1 subscription in any 12 month period to. They are then entitled to attend an AGM or EGM.
  6. Annual General Meeting (AGM)
    a) The AGM must be held every year, with 28 days’ notice given to all members telling them what is on the agenda.
    b) Minutes must be kept of the AGM.
    c) There must be at least ten members present at the AGM.
    d) Every member has one vote on each item.
    e) The committee shall present the annual report and accounts.
    f) Any member may stand for election on the committee on giving notice to the Secretary prior to the AGM.
  7. Committee Meetings
    a) At least two committee meetings must be held each year.
    b) At least 3 committee members must be present at the meeting to be able to take decisions.
    c) Minutes shall be kept for every meeting.
    d) If committee members have a conflict of interest they must declare it and leave the meeting while this matter is being discussed or decided.
    e) The committee may make reasonable additional rules to help run the group. These rules must not conflict with this constitution or the law.
  8. Money and Property
    a) Money and property must only be used for the group’s purposes.
    b) The Treasurer must keep accounts. The most recent annual accounts can be seen by anybody on request.
    c) The Committee cannot receive any money or property from the group, except to refund reasonable out of pocket expenses.
    d) Money must be held in the group’s bank account. Two committee members must sign all cheques
    e) No later than one week before the AGM the Treasurer will show all relevant accounts (Cheque book(s), Receipts, Paying in book and Statements) for the past year to two other committee members for signing off the years accounts.
    f) The Treasurer must ensure that the accounts are examined by an independent examiner prior to the AGM, where they will be available.
  9. General Meetings
    a) If the committee consider it is necessary to change the constitution, or wind up the group, they must call a General Meeting so that the membership can make the decision. The Meeting will fall on a normal meeting day. The committee must also call a General Meeting if they receive a written request from the majority of members.
    b) All members must be given 28 days’ notice and told the reason for the meeting. All decisions require a two-thirds majority. Minutes must be kept.
    c) Winding up – any money or property remaining after payment of debts must be given to a group or charity with similar purposes to this one.
    d) The committee may also call a General Meeting to consult the membership.
%d bloggers like this: